Effective Email Management Strategies

Fact: email has become the number one communication tool in the workplace. Therefore, it’s not surprising that workers are virtually drowning in a sea of emails every day with no one throwing them a life line. Endless articles are written and courses are taught on how workers can effectively manage their email so they have time to do what’s truly important.

I have read much of the literature and my post today will summarize all the data into some very easy and simple techniques which will help you manage your emails so that you can have more time at work to:

• Check and update Facebook


• Check and update Twitter


• Surf the internet for the latest celebrity news (e.g. keep up to date on whether Lindsay Lohan is in or out of rehab)

Dull Co-worker Email Tips

1. Unsubscribe to any work-related newsletters or advertisers. That will leave more room in your inbox for emails from Banana Republic, Shopper’s Drug Mart and other important shops that are advertising sales.

2. Set aside time to process your work related emails once a day. For example, if you work 9am – 5pm, set aside 4:55pm – 5:00pm to respond to those time-sensitive emails that require an immediate response. This will allow you more time in the day to send emails to friends, keep in touch with family members and make social plans for after work and weekends.

3. Delete the following types of emails:
a. Those you are unable to respond to during the 5 minute scheduled email time
b. Those from people you don’t like
c. Those containing a request from a co-worker who is asking you to do something you don’t want to do
d. Those that require you to compose a response that would require alot of thinking, analyzing, or researching
e. Those that are boring